Control of Documents
1.0 Purpose
1.1 To establish a procedure to ensure that the documents required for Quality Management
System are in controlled condition.
1.2 To ensure that pertinent versions of documents are available at the point of use.
2.0 Scope
2.1 Applicable to all documents and data generated for Quality Management System via the
Procedures, Work Instructions, Documents, Lists, Formats and Registers etc.
2.2 This procedure also covers the external origin documents such as Standards and Customer Documents.
3.0 Responsibility
3.1 Management Representative is responsible for controlling all the documents of Quality Management System being originated internally and the documents from External origin.
3.2 It is the responsibility of Management Representative to ensure that pertinent documents are available at point of use.
4.0 Procedure
4.1 The numbering of all Quality Management System documents is done as per the Annexure.
4.2 Document Generation / Creation
4.2.1 Management Representative issues the copies of the Quality System Manual / Procedures /
Guidelines / Formats to all concerned personnel and records in Issue Control Register.
4.2.3 Any Departmental member, who perceives the need for a new quality system document
for upgrading the system, prepares a draft procedure and forwards it to the Management
Representative.
4.2.3 Management Representative studies the possibility of modifying any existing procedure
in consultation with approving authority or accepts the draft procedures with or without
modifications and approves it before issue.
4.3 Document Change / Modification
4.3.1 Changes / Modification in document arises in any one of the following area;
A. Change in Organization structure
B. Any change in the departmental functioning
C. Change in / addition / deletion of existing system
D. Change in International / National Standards
AAG Land Survey QSP- First Edition
4.7 External Originated Documents (National / International Standards And Customer Drawings)
4.7.1 Documents of National / International Standards / any other Guidelines are procured, revised
and implemented by Management Representative.
4.7.2 A List of External Origin Documents is maintained by Management Representative and will
be updated whenever necessary.
4.7.3 All the standards are stamped as “CONTROLLED COPY” on the cover page of the standard
and issued to the concerned by making necessary entries in Issue Control Register.
4.7.4 Documents of customers / suppliers are maintained only after receiving concrete orders
from them. If the order does not mature, the documents are either destroyed or returned to
them as the case may warrant.
5.0 Reference
5.1 Issue Control Register
5.2 Document Change Request
5.3 Amendment Record Sheet
5.4 Master List of Documents
5.5 List of External Origin Documents
Numbering System shall be as follows
1. Quality System Manual
AAG/QSM-XX, where
AAG – refers to the company, AAG Land Survey
QSM – refers to Quality System Manual
XX – refers to Section No.
2. Quality System Procedures
AAG/QSP/YY
AAG – refers to the company, AAG Land Survey
QSP – refers to type of procedures
QSP – Quality Management System Procedures
YY – refers to running Serial Number of procedures
3. Documents & Records
AAG-AXX:YY
AAG – refers to the company, AAG Land Survey
AAG Land Survey QSP- First Edition
A – refers to Document (D) / Record (F)
XX – refers to Serial Number of procedure
YY – refers to running serial number of formats in that procedure
1.0 Purpose
1.1 To establish a procedure to ensure that the documents required for Quality Management
System are in controlled condition.
1.2 To ensure that pertinent versions of documents are available at the point of use.
2.0 Scope
2.1 Applicable to all documents and data generated for Quality Management System via the
Procedures, Work Instructions, Documents, Lists, Formats and Registers etc.
2.2 This procedure also covers the external origin documents such as Standards and Customer Documents.
3.0 Responsibility
3.1 Management Representative is responsible for controlling all the documents of Quality Management System being originated internally and the documents from External origin.
3.2 It is the responsibility of Management Representative to ensure that pertinent documents are available at point of use.
4.0 Procedure
4.1 The numbering of all Quality Management System documents is done as per the Annexure.
4.2 Document Generation / Creation
4.2.1 Management Representative issues the copies of the Quality System Manual / Procedures /
Guidelines / Formats to all concerned personnel and records in Issue Control Register.
4.2.3 Any Departmental member, who perceives the need for a new quality system document
for upgrading the system, prepares a draft procedure and forwards it to the Management
Representative.
4.2.3 Management Representative studies the possibility of modifying any existing procedure
in consultation with approving authority or accepts the draft procedures with or without
modifications and approves it before issue.
4.3 Document Change / Modification
4.3.1 Changes / Modification in document arises in any one of the following area;
A. Change in Organization structure
B. Any change in the departmental functioning
C. Change in / addition / deletion of existing system
D. Change in International / National Standards
AAG Land Survey QSP- First Edition
4.7 External Originated Documents (National / International Standards And Customer Drawings)
4.7.1 Documents of National / International Standards / any other Guidelines are procured, revised
and implemented by Management Representative.
4.7.2 A List of External Origin Documents is maintained by Management Representative and will
be updated whenever necessary.
4.7.3 All the standards are stamped as “CONTROLLED COPY” on the cover page of the standard
and issued to the concerned by making necessary entries in Issue Control Register.
4.7.4 Documents of customers / suppliers are maintained only after receiving concrete orders
from them. If the order does not mature, the documents are either destroyed or returned to
them as the case may warrant.
5.0 Reference
5.1 Issue Control Register
5.2 Document Change Request
5.3 Amendment Record Sheet
5.4 Master List of Documents
5.5 List of External Origin Documents
Numbering System shall be as follows
1. Quality System Manual
AAG/QSM-XX, where
AAG – refers to the company, AAG Land Survey
QSM – refers to Quality System Manual
XX – refers to Section No.
2. Quality System Procedures
AAG/QSP/YY
AAG – refers to the company, AAG Land Survey
QSP – refers to type of procedures
QSP – Quality Management System Procedures
YY – refers to running Serial Number of procedures
3. Documents & Records
AAG-AXX:YY
AAG – refers to the company, AAG Land Survey
AAG Land Survey QSP- First Edition
A – refers to Document (D) / Record (F)
XX – refers to Serial Number of procedure
YY – refers to running serial number of formats in that procedure
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